MEETING DELEGATE: Benchmarking LLMs on Attending Meetings on Our Behalf

AbstractIn contemporary workplaces, meetings are essential for exchanging ideas and ensuring team alignment but often face challenges such as time consumption, scheduling conflicts, and inefficient participation. Recent advancements in Large Language Models (LLMs) have demonstrated their strong capabilities in natural language generation and reasoning, prompting the question- can LLMs effectively delegate participants in meetings? To explore this, we develop a prototype LLM-powered meeting delegate system and create a comprehensive benchmark using real meeting transcripts. Our evaluation shows GPT-4/4o balance active and cautious engagement, Gemini 1.5 Pro leans cautious, and Gemini 1.5 Flash and Llama3-8B/70B are more active. About 60% of responses capture at least one key point from the ground truth. Challenges remain in reducing irrelevant or repetitive content and handling transcription errors in real-world settings. We further validate the system through practical deployment and collect feedback. Our results highlight both the promise and limitations of LLMs as meeting delegates, providing insights for their real-world application in reducing meeting burden